EDUCATION OVERSIGHT BOARD MEETING MINUTES November 19, 2008, 9:00 A.M. Conference Room 412B (4th Floor) State Capitol Building Oklahoma City, OK 73105 BOARD MEMBERS PRESENT: Susan Field, Patrick Gilmore, Edward Petersen, Abby Holbrook, and Ami Shaffer BOARD MEMBERS ABSENT: Sherry Labyer, Penny Williams, Sen. Kathleen Wilcoxson, Sen. Judy Eason McIntyre, and Rep. Tad Jones OTHER REGULAR ATTENDEES: Office of Accountability Staff: Robert Buswell, Jeff Wallace, Dan Craig, and Jerry Hsieh VISITORS: Shelly Paulk; Office of State Finance, Dr. Lonnie Melvin Call to Order: Ms. Field called the meeting to order at 9:03 A.M. Introduction of board members and guests: All board members and office staff introduced themselves along with guest Shelly Paulk from the OSF and Dr. Lonnie Melvin, Coordinator of School Improvement candidate. Roll Call: Ms. Field declared a quorum to be present. Approval of Minutes: Mr. Gilmore made a motion to approve the minutes of the September 17, 2008 meeting. Mr. Petersen seconded the motion, and it passed without dissent. Status Report on the Oklahoma School Performance Review Program (OSPR): Mr. Craig presented the board with the performance reviews completed in September for Cement and Tipton. Craig reported that the second drafts of the Thackerville and Turner reviews had been completed and given to the superintendents of each district. Mr. Craig indicated that the Duncan school board has approved receiving a performance review and an RFP has been released. The Crooked Oak school board has also given their approval for the Office to conduct a review and an RFP will be released after the first of the year. Craig mentioned other districts have been contacted for future reviews. Mr. Craig also relayed to the board how a performance review’s estimate for the repair of a flat roof at Thackerville was within $100 of the actual price given by a roof contractor. Mr. Gilmore asked about further interest in performance reviews for Lincoln Co. school districts and stated he would help with follow-up. Executive Session as per O.S. 25-307 Part B, Item 1: Mr. Gilmore moved to convene to executive session. Mr. Petersen seconded the motion, and it passed without dissent. Mr. Gilmore made the motion to reconvene to open session. Mr. Petersen seconded the motion, and it passed without dissent. Possible Action as a Result of Executive Session: Mr. Gilmore moved to hire Dr. Lonnie Melvin as Coordinator of School Improvement at the recommended salary. Mrs. Holbrook seconded the motion, and it passed without dissent. Status Report on the Oklahoma Educational Indicators Program: Mr. Wallace gave a brief overview of the data flow thus far from data sources. He also mentioned that the principal’s survey is being returned at rates similar to past few years. Mr. Hsieh shared that the majority of the programs internet downloads are from parents and from Oklahoma-based patrons. Mr. Wallace also mentioned that an enrollment projection model is completed and that there are preliminary plans to share these with all school districts. Mr. Wallace shared with the board the contents of a memo that will be sent to all legislators along a copy of the state report and district reports. Status Year-to-Date Expenditure Report for FY-2009: Mr. Buswell explained that most of the office expenditures do not happen until spring. He did draw attention to the amount for the performance reviews that had been completed. Mr. Buswell spoke on how the office my explore options for growing the performance review program. New Business: Mr. Buswell passed out and discussed two articles that were not included in the packet previously mailed to board members. Mr. Buswell also mentioned how ACT and NAEP tests are used to compare Oklahoma to other states. Announcements: Mr. Buswell announced that there is no EOB meeting scheduled for December. Adjournment: At 9:59 A.M., Ms. Shaffer made a motion to adjourn. Ms. Holbrook seconded the motion, and it passed without dissent. The minutes of the November 19, 2008 meeting of the Education Oversight Board were approved as submitted on February 18, 2009.